An objective of the writing that can also become actionable.A good memo ensures that this section covers: It gives the reader an objective and clear understanding. This is the most powerful part of a memo. It is a brief explanation of what we are about to cover in the entire memo. It actually previews what the memo is all about Subject - a line that tells most of the information in the memo.It is the person, well-defined group, or entity sending the memo To - a recipient usually, a group to whom the information or action applies to.Date - a date when it is sent or when it will be effective unless mentioned otherwise.The header is the first part of the memo. But in an email, you might not notice it. When you write a hard copy on paper or in a PDF document, you’ll probably see it more evident. The important part is its different sections. I also added headers to show you more formal information, even though it was an email I sent to the sales department. I edited it to remove actual feature names and call them just Features A and B, changed the actual dates to current ones, and added marker text in bold for you to identify each section. The above is the memo I wrote to my sales team sometime back. Let’s write an example memo to see how exactly it can look and cover our bases of a popular format for you to start with: But that doesn’t limit you to follow the same. You might be thinking that there should be some format to write a memo, and yes, there is one. Now that we know when to write a memo, a very important next step is to learn how to write one and what should be there in it to call it a good memo. But, a memo has much more to that because it’s more formal.Īll the types of memos mentioned above fall in one or both of the scenarios we mentioned here. You might be thinking, is this not why we have “for your information,” “for your reference,” or “for immediate action” emails that we send and receive? A short thought for modern-day communication would be yes.
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